Introduction: Why Integrate AcyMailing with Modern Events Calendar?
Email marketing is still one of the most effective ways to engage audiences. As an event manager, it is important to keep your audience informed and engaged to succeed in this business.
This is where AcyMailing and Modern Events Calendar (MEC) come into play.
AcyMailing is one of the most popular marketing tools available for WordPress. It offers powerful features that enable you to create, manage, and automate email campaigns.
Next to that, Modern Events Calendar gives you a solid event management system that allows you to schedule, promote and manage events effortlessly.
Integrating AcyMailing and MEC streamlines event promotions, automates attendee communications, and boosts event attendance.
Sending event reminders, follow-ups, and post-event surveys are all easy now.
Save time and enhance the user experience by improving your emailing workflow.
In this article, we’ll explain how to integrate AcyMailing and Modern Events Calendar and to unlock their full potential for your event management in 2025 and beyond.
What Is AcyMailing and Why Should You Use It with MEC?
Together with MEC, they are an indispensable tool for event organizers.
Let’s see why:
Key Features of AcyMailing
Automated Email Campaigns Automate event-related emails like reminders, updates, and follow-ups, ensuring timely communication without manual effort.
Personalized Emails Create targeted emails based on event types, attendee preferences, or registration status, fostering stronger connections with your audience.
GDPR Compliance Ensure data privacy and security with GDPR-compliant features, building trust with your subscribers.
Why Use AcyMailing with MEC?
To:
Streamline your events,
Save time,
Boost engagement,
Automate emails,
Increase event attendance,
Provide a seamless experience for organizers and participants.
Step-by-Step Guide to Integrate AcyMailing with MEC
Integrating these two plugins is simple and straightforward.
Follow the steps below to complete the installation and integration and start automating your event communications.
Step 1: Install and Activate AcyMailing and MEC
Log in to your WordPress dashboard.
Navigate to Plugins > Add New.
In the search bar, type AcyMailing and click Install Now, then Activate.
Here you can choose between MEC Lite (doesn’t offer booking), and MEC Pro (has booking and other features).
Download the plugin zip file.
Go to your WordPress dashboard.
Navigate to Plugins > Add New.
Upload the zip file and install the plugin.
Once both plugins are installed and activated, you’re ready to configure them for seamless integration.
Step 2: Configure AcyMailing
Create a Mailing List for Your Events: – Go to AcyMailing > Lists in your WordPress dashboard. – Click Add a List and name it (e.g., “Event Attendees”). – Save the list to organize your event subscribers.
Set Up Automated Email Sequences: – Navigate to AcyMailing > Automation. – Create a new automation workflow and select triggers like “User Subscribes to List” or “Event Registration.” – Design email sequences for event reminders, updates, and follow-ups.
Let’s see how this integration will playout in real world:
Event Confirmation Emails
How It Works: When an attendee registers for an event through MEC, AcyMailing automatically sends a confirmation email.
Why It’s Useful: – Provides immediate reassurance to attendees that their registration was successful. – Includes important event details like date, time, location, and a calendar invite. – Reduces the likelihood of missed registrations or confusion.
Example: “Thank you for registering for [Event Name]! We’re excited to have you join us on [Event Date] at [Event Location]. Save the date and check your inbox for updates as the event approaches.”
Event Reminders
How It Works: Set up automated reminders to go out a few days before the event.
Why It’s Useful: – Keeps your event top-of-mind for attendees, reducing no-shows. – Can include last-minute updates, such as changes to the schedule or venue. – Encourages attendees to prepare or complete any pre-event tasks.
Example: “Don’t forget! [Event Name] is just 3 days away. Here’s what you need to know: [Event Details]. We can’t wait to see you there!”
Post-Event Follow-Ups
How It Works: After the event, automatically send follow-up emails to attendees.
Why It’s Useful: – Collects valuable feedback through surveys or polls to improve future events. – Shares event highlights, such as photos, videos, or key takeaways. – Encourages attendees to register for upcoming events or join your mailing list.
Example: “Thank you for attending [Event Name]! We hope you enjoyed it as much as we did. Share your feedback with us [Survey Link] and stay tuned for our next event on [Upcoming Event Date].”
Personalized Event Updates
How It Works: Use attendee data to send targeted updates based on registration status or event type.
Why It’s Useful: – Delivers relevant content to specific attendee groups (e.g., VIPs, speakers, or general attendees). – Enhances the attendee experience by addressing their unique needs or interests.
Example: “As a VIP attendee, you’re invited to an exclusive networking session at [Event Name]. Don’t miss this opportunity to connect with industry leaders!”
Re-Engagement Campaigns
How It Works: Automate emails to re-engage past attendees and encourage them to register for future events.
Why It’s Useful: – Builds long-term relationships with your audience. – Increases repeat attendance and loyalty.
Example: “We loved having you at [Past Event Name]! Join us again for [Upcoming Event Name] on [Event Date]. Register now to secure your spot!”
As an event planner, leverage these use cases to create seamless and engaging experiences. At the same time, they serve to streamline your workflow.
qIn order to elevate your event management to the next level, integrating AcyMailing and MEC is key.
Here we will list potential common issues and tell you how to resolve them.
Emails Not Being Sent
This is one of the most common issues. Here’s how to troubleshoot this problem:
Check AcyMailing’s Sending Method: Go to AcyMailing’s configuration and ensure the correct sending method (SMTP, PHP Mail, etc.) is configured. If you’re using SMTP, verify that the credentials (host, port, username, password) are correct.
Email Queue: If emails are stuck in the queue, navigate to AcyMailing’s “Queue” section and manually process the queue. This can often resolve delays.
Spam Filters: Ensure your emails aren’t being flagged as spam. Check your email content for spam-triggering words and test deliverability using tools like Mail Tester.
Cron Job Setup: If you’re using a cron job to automate email sending, ensure it’s properly configured and running on your server.
Incorrect List Mapping
If subscribers are being added to the wrong lists or not being added at all, follow these steps:
Review Integration Settings: Double-check the list mapping settings in the AcyMailing-MEC integration. Ensure the correct AcyMailing list is selected for each MEC event.
Check Trigger Conditions: Verify that the triggers for adding subscribers (e.g., event registration) are correctly set up in both MEC and AcyMailing.
Test with a New Event: Create a test event in MEC and register a dummy user to see if the integration works as expected.
Integration Not Working After Updates
Sometimes, updates to either AcyMailing, MEC, or your WordPress installation can break the integration.
Here’s what to do:
Check Compatibility: Ensure that both AcyMailing and MEC are updated to their latest versions and are compatible with each other. Visit their official documentation or support forums for compatibility notes.
Reconfigure Integration: If the integration stops working after an update, try disabling and re-enabling the integration. You may also need to reconfigure the settings from scratch.
Debugging: Enable debugging in WordPress (by adding define(‘WP_DEBUG', true); to your wp-config.php file) to identify any errors or conflicts.
Contact Support: If the issue persists, reach out to the support teams of AcyMailing or MEC. Provide them with detailed information about the problem, including error logs and steps to reproduce the issue.
Integrating AcyMailing with the Modern Events Calendar (MEC) can be customized by people in charge of events through several processes that come in handy for their projects; particularly as these are gratified experiences to satisfy their end-users.
By combining AcyMailing's powerful email marketing features with MEC's sophisticated event management features, you can elevate your event planning to new heights.
Here’s how this integration can benefit you:
Repetitive Tasks Automated, Unforgettable Events Created
There are numerous tasks involved in planning an event, starting from reminders to managing the participant lists that all take up precious time which is what makes only a couple of human errors.
Thanks to AcyMailing and MEC, be the expert of it.
Some examples are:
Sending the registration confirmation automatically when someone registers for an event.
Sending reminders for events or deadlines in advance.
Synchronizing the data of the participants between MEC and AcyMailing without manual input.
If you did those things automatically, you would be able to use your time for what is a true priority, that is, for making exciting and outstanding events.
Build Your Relationships With Your Audience
The success of an event is determined by how well the event is communicated. AcyMailing is equipped with the most advanced email marketing tools, which allow you to:
Send targeted emails to different groups of your audience.
Ensure that all attendees are kept up to date with instant information, such as changes to schedules and locating places.
Follow up efficiently after the conference with surveys, thank-you notes, or promotional materials.
When MEC and AcyMailing collaborate, you can make sure that your messages are delivered to the right people at the right time, thus building solid personal connections with your audience.
Increase Event Attendance and Engagement
The proper use of email strategy can boost attendance and engagement at events. By utilizing AcyMailing's features, you can:
Create engaging and exceptional email campaigns so that your audience gets the event notifications.
Use segmented emails to contact former attendees and newcomers.
With detailed analytics, monitoring the performance of your campaign would help you adapt future events.
Conclusion
Integrating AcyMailing with Modern Events Calendar (MEC) is a game-changer for event planners looking to streamline their workflows and enhance attendee engagement.
Throughout this blog, we’ve explored how this powerful integration can help you:
Automate repetitive tasks, freeing up your time to focus on creating unforgettable events.
Improve communication with personalized, timely emails that keep attendees informed and engaged.
Boost event attendance and participation through targeted email campaigns and seamless event management.
By combining AcyMailing’s advanced email marketing features with MEC’s robust event management tools, you can take your event marketing strategy to the next level.
