5 Easy Steps to Create an Event Registration Form in WordPress

How to Create an Event Registration Form in WP

One of the essential features of your event website is to be able to organize attendees, collect data, and ensure a smooth registration experience for the user.

It doesn’t matter whether you are managing a workshop or a large, online conference; you need an efficient registration form for your events.

WordPress, as the most popular CMS out there, is a great option to make your event management easier, thanks to its flexibility and the wide range of plugins it has.

There are many such plugins available for this purpose.

Modern Events Calendar is an event management system that stands out as one of the most powerful solutions on the market. MEC offers intuitive features and accessible integrations that assist you with creating a professional event registration form.

Why Use WordPress for Event Registration Forms?

As mentioned above, the advantage of WordPress event registration is its versatility.

WordPress enables you to tailor the registration form for any type of event, be it a simple gathering or a complex conference event that goes on for several days.

The Modern Events Calendar event registration system stands out among the rest when it comes to WP solutions.

Another useful feature of WP is its scalability. Event sizes vary from a small local one to a large international event. WordPress can handle any level effectively.

The combination of customization, integration, and scalability makes WordPress the perfect platform to create your event registration forms.

Key Features of an Effective Event Registration Form

When creating event registration forms in WordPress, consider the features below that help with usability and efficiency.

First, customizable fields mean you can collect specific information from your attendees and ensure that the registration form responds to the event's specific needs.

Next, you need to integrate a payment method into your registration form. There are a number of ways to do this.

A powerful tool such as Modern Events Calendar has integrated payment gateways that ensure security and provide a seamless experience for attendees.

Another must-have is automatic notifications. Manually sending emails and notifying attendees about updates and other event-related prompts will be difficult and tedious.

An effective tool offers both a registration form to collect data and an automated system to send out notifications and communicate updates and registrations with users and organizers alike.

Lastly, with the importance and prevalence of smartphones in today’s world, you need to make sure that the solution you are using is mobile-friendly and has a responsive design and other accessibility features.

This is very important in ensuring and maintaining user satisfaction.

Comparing the Most Popular WordPress Event Registration Plugins

Now let’s put some of the well-known names against each other and see how they fare.

The Events Calendar

The Events Calendar is one of the most widely used event management plugins for WordPress. It has a straightforward registration system that is a solid choice for those who want simplicity and ease of use.

If you want something with some more customization Modern Events Calendar is the way to go.

Modern Events Calendar

Modern Events Calendar is another popular solution that tries to integrate the best of both worlds; it is both feature-rich and accessible. However, some might be intimidated simply by seeing too many options at their disposal. In that case, going with a simpler solution is the best way.

But for professional and savvy users, many options are not intimidating but welcoming. And this is where MEC shines.

WP Event Manager

WP Event Manager is the free option that can handle small events just fine and that’s enough for many. But to have custom form fields and an integrated booking system, you will have to look elsewhere.

Event Espresso

Event Espresso is the third option that offers extensive functionality. It has a complex ticketing system and other features, so it might be a touch complicated to set up and use.

WordPress Events Calendars Integration with Other Tools

Modern Events Calendar integrates with a variety of powerful third-party tools to enhance event management:

• CRMs (e.g., HubSpot): MEC integrates with CRM systems like HubSpot, allowing you to manage attendee data more efficiently.
• Marketing Platforms (Mailchimp, Active Campaign, Google Calendar, etc.): MEC also integrates with Mailchimp, enabling organizers to automatically add attendees to email lists for sending personalized campaigns, event reminders, and post-event follow-ups. This integration helps maintain communication with attendees and boosts engagement.

Other Plugins’ Integrations:

• The Events Calendar: Also integrates with Mailchimp and HubSpot, providing similar CRM and marketing automation benefits. It also offers integration with Google Calendar for syncing event dates.
• WP Event Manager: Integrates with email marketing platforms like Mailchimp and has an add-on for integration with popular CRMs such as HubSpot and Salesforce. This makes it a good choice for businesses looking for a lightweight solution with CRM and marketing automation integration.
• Event Espresso: Event Espresso offers a wide range of integrations, including Mailchimp for email campaigns, and various CRMs like HubSpot. It also integrates with Google Calendar and WooCommerce for ticketing and event sales, making it a good option for businesses with more complex event and ticketing needs.

Step-by-step Guide to Creating an Event Registration Form

With the right tools, you can easily create an event registration form in WordPress. Let’s begin:

Choose a plugin for your event registration form

Start by researching plugins and seeing what matches your needs. Modern Events Calendar is a highly flexible and comprehensive solution that can be the one you’re looking for.

Install and activate the plugin

Here we will use the example of MEC. After purchasing a license for MEC Pro, You can go to your Webnus dashboard to download the installation file and get the license key.

Then navigate to your WordPress plugins menu and add a new plugin to upload the MEC file. After that, you can activate MEC from the new MEC menu in your WP dashboard.

Configure basic settings

First, add an event and enter a name, date, description, etc. for your event. These settings are the foundation of your event.

Customize form fields

From the Booking Section in the Edit Event Page, you can add fields and customize them for your needs, preferences, and event-specific conditions.

For further customization of the registration form, MEC offers an addon called Elementor Form Builder.

Set up notifications

From the Notifications section on the same page, you can customize notifications to be sent out for various events and updates, including booking confirmation, reminders, follow-up, etc.

Real-Life Use Cases and Examples

Here we will continue using Modern Events Calendar as an example to showcase how you can leverage its various features to serve you.

Body Wisdom is a personal development website that aims to improve you as a person via meditation and other such activities.

They use MEC’s registration form for their classes and sessions, where you can select the number of tickets and go through the stages of entering the information that the organizer needs and paying for the ticket to make a booking.

Advantages of Using Modern Events Calendar for Event Forms

Modern Events Calendar event registration is a top choice for WordPress users, offering features that simplify the creation and management of event registration forms.

• Ready-to-Use Templates: MEC provides professional templates that save time and ensure your forms look polished.
• Integrated Booking and Ticketing System: Manage bookings, registrations, and ticket sales seamlessly in one place.
• Attendee List Management: MEC generates attendee lists automatically, helping you monitor registrations effortlessly.
• Support for Several Payment Gateways: MEC integrates with gateways such as PayPal, Stripe, Square, WooCommerce, etc., allowing attendees to pay conveniently.

These features make MEC an excellent choice for creating a solid event registration form in WordPress.

Tips for Optimizing Your Event Registration Form

For a better user experience and increasing completion and conversion rates, you need an optimized registration form. The form should be simple and concise, and avoid things that might overwhelm users.

Conditional forms that dynamically appear when users select specific options make the form more interactive. Also, responsiveness is important for users who use smartphones to browse the web.

Finally, including a confirmation page or sending a thank-you email shows your appreciation and is important in building a sense of cordiality.

This also ensures them that their registration was successful. You can also include any additional details in there.

Conclusion

Creating an event registration form in WordPress is simple with plugins like Modern Events Calendar.

From customizable fields to integrated payment gateways, MEC streamlines the process for both organizers and participants.

Whether you’re hosting a small meetup or a large conference, WordPress and MEC offer everything you need to manage your event effectively.

Take the first step—install Modern Events Calendar today and create your custom event registration form with ease!