Virtual Events Addon

With MEC Virtual Event Addon, effortlessly organize virtual events with optimal ease and effectiveness. Tailor the visibility of your events by choosing between private or public settings, and seamlessly share pertinent details with attendees, including a secure link and password for easy access to your online gathering.

Virtual Events Addon Preparation

Installation

In the first step, ensure that both MEC (Modern Events Calendar) and the Addon are installed and activated.

Activating Virtual Events

To initiate the process, access a singular event in the backend and proceed to the Event Details section. Within this section, locate the Virtual Event menu and activate the feature for the selected event.

Virtual Events Settings

In this step, we will walk you through the whole process of configuring the Virtual Events Addon Settings.

1. Enabling virtual events.

2. View the virtual event icon in all shortcodes as a badge.

3. View the badge in the sidebar on the Single Event page.

4. By enabling this option, you can display booking history on the Single Event page.

5. Info link in addition to the title for the link – you can set how it is opened right after the Title option.

6. The password to join the virtual event.

7. Embed code (for instance, a Youtube video).

8. View the above info at a specific interval before the event starts.

9. Hide the details once the event is live.

You can manage this using the “Display above info at a certain interval before the event starts” option, which allows you to specify a time frame before the event begins for the virtual event details to become visible.

Additionally, enabling the “Hide above information when event is live” option will automatically conceal the virtual event details as soon as the event starts.

A checkbox is located next to the Link, Password, and Embed fields. By selecting these options, the corresponding information will only be displayed to users after they complete a booking. This ensures that the details are not visible upfront and become accessible only upon reservation.

You can customize the virtual event link and password for specific occurrences. To do this, enable the “Custom Virtual Event Detail” option for the desired occurrence in the Occurrences menu. This allows you to edit the link and password for that particular instance.

Notifications

The addon uses placeholders for the email to send the above info to the users.

Additionally, after installing the addon, a new option called “Custom message for virtual events” is added to the MEC notification settings. This feature allows you to create dedicated content for virtual event emails without modifying the email content for other events.

Using Virtual Events in FES

Also, you can enable Virtual Item on the FES Form.