Zoom Integration Addon

With Zoom Integration, you can show users the information regarding your meetings and webinars. Provide the users with an event link’s embedded code, a username, and a password. You can choose whether they should be able to see this information after the reservation or be shown to everyone. You can also send this information via email after the reservation is made. Put a badge on shortcodes and single events to make them stand out.

Zoom Integration Addon Preparation

Installation

In the first step, ensure that both MEC (Modern Events Calendar) and the Zoom Integration addon are installed and activated.

After installation, you can see a sub-menu in MEC’s main menu, which allows you to access the addon data and its integration with Zoom. First, you need to get down to combining. For this, you should log in to your Zoom account and follow the procedures below.

Zoom Settings

Build an OAuth app

1. Log in to the Zoom App Marketplace through this link.

2. Click Develop > Build App.

Maintain basic information

On the Basic Info page, add or update information about the app such as the app’s name, how the app is managed, app credentials, and OAuth information.

1. Update your app’s name. By default, the build flow generates a generic name for your app. To change your app’s name, select the edit icon (pencil) and update the name. To save your changes, click anywhere outside of the app name field.

2. In the Select how the app is managed section, select the User-managed option and click the Save button.

3. App Credentials – the build flow automatically generates app credentials (client ID & client secret) for your app. Copy and paste them into the API settings of the add-on in the WordPress dashboard:

WordPress Dashboard > MEC Menu > Zoom Integration

4. In the OAuth Information section, You will see an option called Redirect URL for OAuth where you should put the provided link in the addon settings.

The above-referenced link will be automatically appended to the OAuth Allow List upon its inclusion in the OAuth Redirect URL field.

For now, we ignore the ‘Features’ tab

Select the scopes

On the Scopes page, select the Zoom API methods your app is allowed to call. This defines which information and capabilities are available to your user.

1. By clicking on Add Scopes, a pop-up window appears.

2. In the opened window, permit the meetings and webinars to be read and written.

To ensure seamless access to the list of webinars and meetings in your Zoom account, it is recommended to include the  following scopes in the app:

Meeting Scopes

From the Meeting menu, add:

1. Scopes under the “View all user meetings” subcategory (26 scopes).
2. Scopes under the “View and manage all user meetings” subcategory (3 scopes).
3. Scopes under the “View and manage your meetings” subcategory (21 scopes).

Webinar Scopes

From the Webinar menu, add:

1. Scopes under the “View all user Webinars” subcategory (19 scopes).
2. Scopes under the “View and manage all user Webinars” subcategory (29 scopes).
3. Scopes under the “View your webinars” subcategory (5 scopes).

Adding these scopes ensures that you can access and manage meetings and webinars without issues. Once authentication is complete, the list of meetings and webinars will be displayed effortlessly.

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3. After completing this step, you can add a description for the data, specify how it will be used in the app, and indicate whether or not the data will be saved.

Test and preview your app

To see a summary of your app’s details and a preview of your app’s listing page on the Zoom App Marketplace, select Preview Your App Listing Page.

Connect Zoom Integration Addon

Your application is almost ready. Now you just need to add the Installation URL to the Zoom Integration.
To share your app with other users on your account, go to the Authorization URL section, select Generate, and then Copy.

Authorize Zoom Integration

To integrate the application with your account, it is required that you select Add App Now and subsequently click on Authenticate within the Zoom Integration interface.

Now, click on Allow so it will be authorized.

Upon completion of these steps, an authorization code will be automatically generated. Subsequently, you return to the Zoom Integration page. Click Generate Access Token to obtain new access credentials.

The system will start checking to give permission. This might take a while. If you do not have a proper configuration for your host on the php.ini file, this might take more time or even give a timeout error. So make sure your server has a proper PHP execution time. After the generation of the access token, you will see a new box that points to the second stage.

In this stage, you can transfer your meetings or webinars from Zoom to MEC as an event. To do so, click on Get Meetings or Get Webinars to see the list of meetings or webinars. Select one, some, or all of them to be imported, and at the end, click on Import.

Note: During the import process, you may find that the access token has expired. In this case, you need to click again on Generate Access Token.

The access token in the Zoom integration expires every hour, and there is no automatic way to refresh it regularly to access the events exported to Zoom. This issue pertains to the Zoom platform, where MEC and the Zoom Integration have no control over access token policies. The Zoom platform provides access tokens with a fixed validity of one hour (60 minutes), and it is not possible to modify this duration through the integration.

To continue accessing the Zoom API after a token expires, it must be refreshed. However, the expiration of Zoom access tokens does not impact the functionality of events already sent to Zoom; only new events cannot be exported from MEC to Zoom until the token is refreshed.

This limitation does not disrupt the event process, as users will retain access to their previously booked events without any issues. Additionally, the expiration of these tokens does not affect the display of past events, as the tokens are primarily used for syncing new events between MEC and Zoom.

Go to the list of all events in the backend. The imported events contain essential information for entering the webinar of the meeting. You just need to complete your event and create the main characteristics of it, such as the speaker, organizer, description, featured image, etc.

Zoom Integration Settings

Regarding the new tab after installing Zoom Integration, some complementary information is provided here:

1. Type of the event

2. View the zoom icon in all shortcodes as a badge:

3. View the badge on the Single Event page in the sidebar:

4. Join URL with title and link target

5. Register link

6. The password to join the Zoom event.

7. Embed code (for instance, a YouTube video or…)

8. View the above info at a certain interval before the event starts.

9. Hide the details once the event is live.

You can manage this using the “Display above info at a certain interval before the event starts” option, which allows you to specify a time frame before the event begins for the Zoom details to become visible.

Additionally, enabling the “Hide above information when event is live” option will automatically conceal the Zoom event details as soon as the event starts.

A checkbox is located next to the Join URL, Link, Password, and Embed fields. By selecting these options, the corresponding information will only be displayed to users after they complete a booking. This ensures that the details are not visible upfront and become accessible only upon reservation.

This addon utilizes email placeholders to send the relevant Zoom details to users.

Additionally, after installing the addon, a new option called “Custom message for Zoom events” is added to the MEC notification settings. This feature allows you to create dedicated content for Zoom event emails without modifying the email content for other events.

Zoom Integration in Single Events

Making preparations for Exporting from MEC to Zoom:

You may need to transfer your events from MEC to Zoom. You must ensure you’ve defined what events need to be transferred. You can do this by going to Edit Event Page for each event you want to be transferred and then going to Event Details > Zoom Information and defining that your Zoom event is either a Meeting or Webinar.

Then go to Zoom Menu under MEC – you might need to generate the access code again – then in the new window, simply click on Export Events to Zoom.