Ticket and Invoice Addon

The Ticket and Invoice Addon for Modern Events Calendar (MEC) is a comprehensive solution for managing event attendance and financial records. This addon allows you to generate professional PDF invoices and tickets for your attendees automatically. With features like QR code integration and a dedicated check-in system, it streamlines the entry process for any event.

Ticket and Invoice Addon Preparation

Installation

First, ensure that both Modern Events Calendar (MEC) and the Ticket and Invoice addon are installed and activated.

MEC Booking Activation

The booking system must be active for the Ticket and Invoice addon to function. Please ensure the booking module is enabled under MEC Settings > Booking. After saving your changes, refresh the page to proceed.

Ticket and Invoice Addon Options

After activating the booking module, navigate to M.E. Calendar > Settings > Invoice Options to configure your invoice settings.

Invoice Title

Invoice Title Template: Enter your invoice title here. You can use various placeholders to display dynamic information within the title.

Invoice Accessibility Control

This option lets admins control invoice access.

Enabled invoices are visible and check-in is allowed.

Disabled invoices are hidden and cannot be used.

Even with a direct link, disabled invoices remain inaccessible to users, while admins can still view them. Bulk actions allow quick enable/disable of multiple invoices.

Company Information

In this section, provide your business details to be included on the invoice.

Company URL: Provide the official website address of your business.

Company Name: Enter the legal or trading name of your company.

Company Email: Specify the primary contact email to be displayed on the invoice.

Company Phone: Input the business phone number for customer inquiries.

VAT Number: Enter your Tax/VAT identification number.

Description: Provide a brief summary or tagline for your company.

Address: Enter the physical or registered office address of your business.

Logo: Upload your company logo or select an existing image from the Media Library.

Logo Width: Define the display width (in pixels) for the logo on the invoice.

Invoice Number Generation Settings

Ticket and Invoice Addon allows you to create your invoice number with your preferred pattern.

Invoice Number Start Point: set the start point of your invoice here.

Invoice Number Length: you can see an example below this field.

Invoice Number Pattern: you can see an example below this field.

PDF Generation Settings

In this section, you have many options to set to generate your invoice PDF.

html2pdf API Key: PDF Rendering API Key: https://dash.html2pdf.app/registration (just register a key and get an API simply)

Selectpdf API Key: Enter your API Key to create the PDF file. Use the following link to purchase a new API key: SelectPdf Online HTML to PDF API.

Selectpdf Margins: Default margin is: 5 5 5 5. Please don’t use “px,” “%,” or “em” in the box field.

Display Invoice Description in Print and PDF Mode: You can choose whether the description will appear in the downloadable PDF file or not (If “Display Invoice Description in Print and PDF Mode” is disabled, it will be sent via email)

Live Attendees Settings

With the “Use Pusher API” option, you can see who registers events at the current time.

Use Pusher API For Live Actions: After using Pusher API, go to MEC > Report, find your event, and the date you want to track to see who registers.

Check-in & Notification Settings

In this section, you can customize the notification settings in the invoice.

Disable Invoice Email Notifications: by enabling this option, you can disable invoice email.

Enable Check-in Using QR Code only On Event Opening Days: The option explains itself. When the multiple-date booking feature is enabled, this option is activated by default.

Checkin X minutes earlier than the start of the event: Set the time limit to check-in users before the event starts.

Send Ticket & Invoice for each Attendees: You can make it so that if a user enters multiple emails (that is multiple tickets are purchased for different people), then they also receive an invoice separate from the total sales.

Display Invoice Number in Check-in page: This option will display the invoice number on the check-in page.

Custom Fields in Invoice: You can define the customer field to be displayed in the invoice.

Disable MEC Booking Notifications: By enabling this option, the pre-defined booking confirmation sent to the customer by MEC is disabled. Addon’s email is sent in both disable/enable states. Check this if you want emails to be sent out from the Ticket and Invoice Addon rather than MEC.

Checkin Roles: You can assign which WordPress role can perform the check-ins.

Invoice Rendering Settings

Invoice Type: You can select your invoice type from seven different styles that we have prepared.

Display Ticket Name(Type) in Tickets: By enabling this option, you can display the ticket type in tickets.

Display Ticket Time: By enabling this option, you can display the ticket time in tickets.

Show Tax Detail on invoice types: Display the tax details on the invoice.

Show Location Address: This option, displays the address on the ticket.

Show Invoice Time in Invoice Styles: Show Invoice Time in Invoice Styles.

Hide The Invoice Download Button in The Email: You can hide the download button in the emails by enabling this option.

Date Format (Tickets): You can set an order for displaying dates in tickets. For more information please refer to All Date Format.

Time Format (Tickets): You can set an order for displaying times in tickets.

Default Date Format: You can define the default date format.

Event Date Format: You can set an order for displaying the event date. For more information please refer to All Date Format.

Invoice Descriptions: Write the description text here – HTML is also available.

Custom CSS

Invoice Custom Styles: If you’ve got any CSS codes for the tickets then make sure to place them here and it will also be implemented in the PDF file and the email sent to the user.

If you’d like to know more about CSS then make sure to take a look here.

Generate Invoice for Old Bookings

Import the old invoice to the new structure. This allows you to import/migrate any existing bookings to the Ticket and Invoice Addon so you can manage them right here.

Simply click on the button, and the whole process will be taken care of automatically within a few seconds

Note: In case you weren’t able to download PDFs after you’ve set up the Ticket and Invoice Addon, you need to make sure of two things:

• The PDF’s API needs to be correct.
• Update permalinks from the WordPress Settings > Permalinks even if they are correct.

Note: If you’ve made CSS changes and they haven’t been applied then we urge you to check your CSS code’s structure and then clear the cache.

We will continue the tutorial on how to work with the Ticket and Invoice Addon below, and will probably have to refer to the features listed above with their corresponding number.

Make sure to follow the instructions below and save the changes you make in the settings.

MEC Invoices

Once your invoice template is created and done, all you need to do is create an invoice. To do so go to your WordPress Dashboard > MEC Invoice > Invoices.

Here you can see all the bookings. This is similar to the Booking menu on MEC.

Invoice Page Options

• To manually add an invoice click on Add New
• You can use the Export Invoice option to export all your invoices.
• You can also use bulk action and filters during the selection.
• To check the invoice click on View Invoice
• To manage the invoice click on the link

QR Code Check-in

Checking-in can also be done via QR code scanning once the attendee shows you their QR code. This can also be done using a QR Reader or third-party apps for Android and iOS. Place the QR code in front of the camera, it will either check in the user or give you a warning if there is an issue.

Therefore, any chance of duplicates or fraud is eliminated since no one can simply create their own QR code and try to get in.

Once the attendee has checked in, it’ll show the invoice as green, and there will also be this icon.

In order to manually add a new invoice, click on Add New and then select your event. Afterward, you’ll see the tickets for that event and you can use the form which has appeared to add a new invoice.

By clicking on Add Attendee, you’ll add a new user to your website but your invoice isn’t complete yet. You’ll need to publish the invoice in order to complete the process.

FAQ

How to Offer Tickets for Events?

For this, you are going to need MEC Pro and Ticket and Invoice addon.

With them, you can use the booking and ticket features provided by the Ticket and Invoice Addon.

After installing MEC Pro, you should go to MEC Settings > Booking and enable the Booking Module.

Reload the page to have the settings appear.

Then, go to MEC Settings > Booking > Payment Gateway and configure the payment gateway.

Now, by going to Add/Edit Event page, you will notice a new section that allows you to configure and setup bookings for your event.

To begin, simply create a ticket for your event. Go to the Ticket tab and click on Add Ticket to create one. Enter a name and price for that ticket and fill out the rest of the fields.

After installing and activating the Ticket and Invoice addon, go to MEC Settings > Invoice Options.

Here, you can configure the options for printable tickets or invoices. One of these options is Invoice Type, which you can choose from one of the templates we have available for you.

The initial setup is complete.

Now, after making a booking, users will receive the ticket or invoice to the event and can have it printed and on them on the event day.

How to Plan an Event Efficiently?

Our suggestion is the RSVP addon.

With the Ticket and Invoice Addon, you can get general feedback from the attendees for the event before starting to plan things.

Suppose you are planning an event, but you are not sure how many people will attend or you are not sure which location best suits your event.

Here, you can create the event in MEC, then use the RSVP addon to display a form to the users and ask them to submit an RSVP response.

Finally, you can plan your event and work out its details using the information you have received.

Is It Possible to Sell Tickets via PayPal or Stripe?

Absolutely. We have configured popular payment gateways such as PayPal and Stripe in MEC Pro by default.

You can go to MEC Settings > Booking > Payment Gateway and connect your PayPal or Stripe account there.

Watch this video for more information.

Is It Possible to Customize the Tickets?

Yes. You can use your business information in the tickets or invoices that are sent to the attendees.

To do this, go to MEC Settings > Invoice options and fill out the Company Information fields.

Also, in the Custom CSS section, you can change the style of the different parts of the ticket.

How to Export a List of Attendees?

To do this, simply go to MEC > Bookings and filter the bookings based on the event.

Then, you can select all of the bookings and export them from the Bulk Edit menu.

There is another filter besides the event name. For instance, you can filter one specific occurrence of a repeating event and export its attendees.

The exported file can be in CSV and MS Excel.

How Does the Check-In Process Work?

If you have the Ticket and Invoice addon installed and active, after users make a booking, they will receive a ticket or invoice that contains a QR code.

This QR code is used to check in attendees at the event, and, as the host, you can scan the code to check the attendees in and have an idea of who’s attended and who hasn’t.

You can do this with our app or with your smartphone. If you are using your smartphone, you must be logged in to your website in its browser app.

Otherwise, you won’t have the proper access to check-in people.

We have recently designed an app for this to make the process easier.

With this app, you don’t need to log in via your phone’s browser because it works with an API key.

This way, you can link your website and the app and scan the codes effortlessly.

After scanning the QR code, you will see a message regarding whether the check-in was successful, and it will also update the status in the backend of the website to Checked in.

If the attendee was already checked in, you will see a message saying Already Checked In. The messages are intended to improve user experience.